Privacy Policy

---

First Eureka Education Ltd (“we”, “us”, or “our”) is committed to safeguarding the privacy and personal data of all individuals who interact with the Future Leader Summer Camp. This Privacy Policy explains how we collect, use, store, and share personal data, and outlines your rights in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy legislation.

First Eureka Education Ltd
Company Number: 14705453
Registered Office: 20-22 Wenlock Road, London, England, N1 7GU
Email: info@firsteureka.co.uk

We act as the Data Controller for all personal data collected in relation to the Future Leader Summer Camp.

We may collect and process the following categories of personal data:

• Full name, date of birth, gender
   
• Home address, email, and phone number
   
• Emergency contact details
   
• Passport, visa, or travel documentation (if applicable)
   
• Medical conditions, allergies, medications, or dietary needs
   
• Educational history and any special educational needs (SEN)
   
• Photographs and video footage (subject to consent)
   

• Full name and contact details
   
• CV, qualifications, and employment history
   
• DBS checks, right to work, and safeguarding certificates
   
• Emergency contact and relevant medical information
   
• Bank details (for contractual payment purposes)
   

We collect personal data through the following means:

• Online registration forms submitted by parents/guardians or participants
   
• Email, phone, or messaging correspondence
   
• Pre-camp medical and safeguarding forms
   
• Recommendations from partner schools or organisations
   
• On-site interactions and emergency reports
   
• Photography and videography, with consent
   

We use personal data for the following purposes:

• To register and administer participation in the summer camp
   
• To ensure student safety, medical wellbeing, and safeguarding compliance
   
• To communicate effectively with parents/guardians before, during, and after the camp
   
• To support tailored learning experiences and educational outcomes
   
• To fulfil legal and regulatory obligations
   
• To document and promote our programmes (where consent is given for media use)
   
• For insurance, risk management, and incident response
   
• For staff recruitment, training, and human resources management
   

We rely on the following legal bases for processing personal data:

• Contractual necessity: To provide educational and residential services
   
• Consent: For photography, marketing, and optional data processing
   
• Legal obligation: For safeguarding, health and safety, and regulatory compliance
   
• Vital interests: In medical or emergency situations
   
• Legitimate interests: For programme delivery, evaluation, and development
   

You can withdraw consent at any time by contacting us.

We may share data with third parties when necessary, including:

• Emergency services or medical personnel (for safety or first aid)
   
• Venue/accommodation providers (for rooming, allergies, or accessibility)
   
• Tutors, instructors, and pastoral staff (on a need-to-know basis only)
   
• Safeguarding authorities, regulators, or law enforcement (where required)
   
• Insurance companies (for claims or incident reporting)
   
• Third-party service providers, such as IT systems, under strict data processing agreements
   

We do not sell or rent personal data to third parties.

We take data protection seriously and implement technical and organisational measures to keep your data secure.

• Digital records are stored in encrypted systems with access restricted to authorised personnel
   
• Paper records are stored in locked cabinets
   
• All staff and contractors handling personal data receive training on data protection
   

Data retention periods:

• Student and parent/guardian data: retained for up to 2 years after the end of the camp
   
• Staff and contractor data: retained for up to 6 years for HR, safeguarding, or legal compliance
   

You have the right to:

• Request access to the personal data we hold about you or your child
   
• Request rectification of inaccurate or incomplete data
   
• Request deletion of your data (where lawful to do so)
   
• Withdraw consent for optional data processing (e.g., marketing, media use)
   
• Object to or restrict data processing in certain situations
   
• Request data portability
   

To exercise your rights, please contact us at: info@firsteureka.co.uk

We may take photographs and videos during the camp for:

• Internal educational use
   
• Marketing and promotional purposes (e.g., websites, social media, brochures)
   

We will obtain:

• Parental consent for students under 13
   
• Direct consent from students aged 13 and over
   

Opt-out: Consent can be withdrawn at any time by contacting us in writing.
Previously captured media: If consent is withdrawn after photos or videos have already been taken, we will remove the individual from future use wherever reasonably possible. However, we may continue to use media already incorporated in distributed or published materials created while consent was in place.

Your data is primarily stored in the UK. If we transfer data outside the UK or EEA, we ensure appropriate safeguards are in place (e.g., Standard Contractual Clauses).

We may update this policy from time to time to reflect legal or operational changes. The latest version will always be available on our website. Significant updates will be communicated via email.

If you have any questions, concerns, or would like to exercise your data rights, please contact:

First Eureka Education Ltd
Email: info@firsteureka.co.uk
Website: www.firsteureka.co.uk